HIPAA Compliance
HIPAA Compliance Services for Medical Practices
Risk analysis, technical safeguards, and audit-ready documentation, implemented and maintained by a healthcare MSP. So you can prove compliance, not just claim it, before the 2026 Security Rule lands.
Compliance is proof, not paperwork
HIPAA is about administrative, physical, and technical safeguards working together, and being able to show it. The most common OCR citation is a missing risk analysis, something most practices have never formally done.
The gap most practices miss
A documented Security Risk Analysis is required today, and it's the first thing an auditor asks for.
Safeguards, not promises
Encryption, MFA, access controls, and audit logs, configured and evidenced, not assumed.
Evidence on file
Policies, BAAs, and an incident-response plan ready the day an auditor or a breach arrives.
What's included
A managed HIPAA program, not a one-time checklist.
Security Risk Analysis
A documented review of where PHI lives, who touches it, and where it's exposed, with a remediation plan.
Technical safeguards
Encryption at rest and in transit, MFA, least-privilege access, and audit logging across your systems.
Policies & procedures
The written policies and control mapping auditors expect, kept current as your practice changes.
BAA management
Track every vendor that touches PHI and confirm a signed Business Associate Agreement is on file.
Workforce training
Security-awareness training and simulated phishing, because staff are the most-targeted layer.
Incident-response plan
A documented, tested plan so a security event becomes a procedure, not a panic.
The 2026 Security Rule is coming
The proposed HIPAA Security Rule overhaul makes encryption, MFA, and network segmentation explicitly mandatory. Once finalized, covered entities get roughly 240 days to comply. Starting now is the cheapest path.
How we get you compliant
A structured path from unknown to audit-ready.
HIPAA compliance for practices of every size and specialty
The HIPAA Security Rule applies whether you are a two-provider dental office or a multi-site medical group, and small practices are not exempt. They are increasingly targeted precisely because attackers assume their defenses are thinner. We build a right-sized program for medical practices, dental offices, behavioral health, and telemedicine providers, so compliance fits how you actually work.
Every engagement centers on the same core: a documented Security Risk Analysis, administrative, physical, and technical safeguards, signed BAAs with your vendors, workforce training, and a breach-response plan you can actually follow. You get the documentation to prove compliance to a payer, a cyber-insurer, or an OCR investigator, not just a binder on a shelf.
Frequently asked questions
Who needs HIPAA compliance?
Any covered entity or business associate that creates, receives, stores, or transmits PHI, regardless of size. Small practices are targeted more often, not less.
Is a Security Risk Analysis really required?
Yes, it's required under the current Security Rule and is the single most common citation in OCR enforcement. We produce a documented one with a remediation plan.
Can't we just buy HIPAA-compliant software?
No. HIPAA is administrative, physical, and technical safeguards together, plus documentation. Tools help, but a managed program is what holds up in an audit.
What changes with the 2026 Security Rule?
Encryption, MFA, and network segmentation are proposed to become explicitly mandatory, with annual testing and tighter vendor oversight. We get you ahead of it now.
What are the penalties for a HIPAA violation?
They are tiered by culpability and run from roughly $141 to over $71,000 per violation (adjusted annually), up to a multi-million-dollar annual cap, plus a mandatory corrective-action plan. OCR has settled cases from $31,000 (a small practice with a missing vendor BAA) into the hundreds of thousands, and the damage to patient trust often outweighs the fine.
How long does it take to get compliant?
Most practices reach a defensible posture in weeks, not months. We start with a Security Risk Analysis, close the highest-risk gaps first (MFA, encryption, tested backups, missing BAAs), and put the documentation in place. Full maturity is ongoing, because compliance is a program you maintain, not a one-time project.
Do our everyday cloud tools (Zoom, Microsoft 365, Google Workspace, Dropbox) count?
Yes. Any tool that stores or transmits PHI is in scope, and each needs a signed Business Associate Agreement plus the right plan and settings, free and consumer tiers usually cannot be made compliant. We inventory every vendor that touches PHI, confirm the BAAs, and lock down the configuration.
See where you stand, before we ever talk
Three free interactive tools — about two minutes each — to gauge your compliance exposure.
HIPAA readiness quiz
Answer a few questions and get an instant read on where your Security Rule gaps are.
Get ahead of the 2026 rule
A free 30-minute HIPAA and IT assessment. We'll show you exactly where you stand and what to fix first.
Book a Free HIPAA AssessmentNo obligation · remote-first · nationwide
How we work with you
Not a ticket queue. You get real people who own your account.
Your own pod (larger clients)
A dedicated full-time team that knows your whole environment, not a rotating queue.
A named account manager
Everyone else gets one Technical Account Manager as a direct point of contact who owns your account.
Remote-first response
Most support, monitoring, and projects are handled remotely, so you are not waiting on a truck roll.
Onsite when it matters
Our own team comes to you for hands-on work and projects as needed, billed per project.